How to Get a Duplicate Copy of a Lost Sale Deed?

March 26, 2024 in Property Guide

How to Get a Duplicate Copy of a Lost Sale Deed?

Imagine this scenario; you've just moved into your dream home, and you're ecstatic about your new property. But there's a problem – you can't find your Sale Deed, the document that proves your ownership rights over your property. The panic of it all.

In this guide, you will get to know the steps to get a duplicate copy of your lost Sale Deed. This will make sure you can protect your property rights and regain your peace of mind.

But first- Why is a Sale Deed Copy So Crucial?

A Sale Deed, in simple terms, is a legal document that serves as proof of property ownership during a real estate transaction. It's like the birth certificate of a property, detailing the transfer of ownership rights from the seller (usually the current owner) to the buyer.

This document contains vital information about the property, such as its complete address, dimensions, details of the parties involved (buyer and seller), and the date of the property's registration. Essentially, it's the "official stamp" that says, "This property belongs to you."

Once a Sale Deed is signed and registered as per legal requirements, it ensures that the new owner has clear and undisputed rights over the property. This becomes crucial when dealing with property disputes. So, in essence, a Sale Deed is your golden ticket to property ownership, safeguarding your rights in the world of real estate.

Losing your Sale Deed can lead to numerous complications, such as property disputes, challenges in property transactions, and even legal problems. Therefore, it's crucial to act swiftly to secure a duplicate copy.

Steps To Get A Duplicate Sale Deed Copy

Step 1: Gather Information About Your Property

Before diving into the process of getting a duplicate Sale Deed copy, it's crucial to gather as much information as you can about your property. This information will be helpful when you're dealing with the authorities. You need to gather details such as:

  • The complete address of the property.
  • The exact dimensions of the property.
  • Names of the parties involved in the sale.
  • The date of registration.
  • The unique registration number of the Sale Deed.

Having this information handy will make the process smoother.

Step 2: Visit the Sub-Registrar's Office

The next step involves a visit to the Sub-registrar's Office, where your property was initially registered. This government office is responsible for maintaining property records and issuing duplicate Sale Deed copies. Make sure to bring all the necessary documents and information with you, including proof of your identity and the property's specifics.

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Step 3: File an Application

Upon reaching the Sub-registrar's Office, you'll need to submit an application formally requesting a duplicate copy of your Sale Deed. In your application, clearly state the reasons for requesting the duplicate copy. Be prepared to pay the requisite fee, which can vary depending on your location.

Step 4: Verification Process

Following the submission of your application, the authorities will initiate the verification process. This intricate phase involves cross-referencing the information provided in your application and validating the authenticity of your request. They may conduct a comprehensive investigation to ascertain that the Sale Deed was genuinely lost. Exercise patience during this stage, as the verification process may necessitate some time.

Step 5: Obtain the Duplicate Sale Deed

After your application is approved and verified, you will be issued a duplicate copy of your Sale Deed. It's crucial to meticulously review the copy for accuracy, ensuring that all the details match the original document precisely. Once you have the duplicate Sale Deed in hand, store it in a secure place to prevent any potential future loss or damage.

What if I have taken a home loan and the bank misplaced the original Sale Deed?

In this case, here are some steps you need to take to resolve it:

  • Submit a Written Complaint to the Bank: Start by submitting a formal written complaint to your bank regarding the misplaced Sale Deed. Make sure to keep a copy of their reply for your records.
  • Register an FIR with the Police: To establish the seriousness of the situation, it's crucial to register a First Information Report (FIR) with the police against the bank. This step helps create an official record of the incident.
  • Publish a Newspaper Advertisement: Place an advertisement in a local newspaper notifying the public about the loss of your property documents. This serves as an additional measure to protect your property rights.
  • Obtain an Affidavit from the Bank: Request the bank to provide you with an affidavit stating the loss of the property documents. This affidavit acts as a legal document confirming the circumstances of the loss.
  • Apply for an Encumbrance Certificate: To ensure that there are no issues with property ownership or mortgage details, apply for an encumbrance certificate. This document will provide you with a clear picture of the property's status.
  • Obtain a Duplicate Certified Copy of Sale Deed: Contact your banker or lending institution to request a duplicate certified copy of the Sale Deed. It's advisable to ask the bank to bear the associated costs, given that the original document was misplaced due to their negligence.

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Can you get a home loan if the original Sale Deed is missing?

While a certified copy of the Sale Deed can be obtained, it may not fully replace the original deed in the eyes of banks when it comes to securing a home loan. Banks may require additional documents, including the Police FIR, the certified copy of the Sale Deed, and an affidavit, before approving a home loan.


Losing your Sale Deed can undoubtedly be a stressful situation. However, by following some steps, you can effortlessly obtain a duplicate copy. It's always prudent to maintain the utmost security and safeguard your property documents.

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